NIHIL ULTRA: Nothing Beyond

Rules And Regulation

Rules And Regulation For Under Graduate Degree Courses

 

SECTION I: GENERAL

1.1 Introduction

St. Xavier's College, Kolkata, which completed 150 years in 2010, is an Autonomous College under the University of Calcutta. The College received NAAC accreditation in 2011 with a score of 3.53 (out of 4) at A grade. Autonomous status was granted to the College by the University of Calcutta through a letter dated March 6, 2006. Autonomy came into effect from the academic year of 2006-2007. It had also been declared as a 'College with Potential for Excellence' by U.G.C. in 2006. In March 2014, St. Xavier's College received the recognition from U.G.C. as a 'College of Excellence' (CE).

The principal administrative/policy making structure in the College:

  1. Governing Body
  2. Academic Council
  3. The Boards of Study
  4. Office of the Controller of Examinations.
     

This structure is in accordance with the U.G.C's Autonomy Scheme under the Twelfth Plan.

1.2 Under Graduate Degree Courses (As on 1st July, 2016)
 

Degree Course/Specialisation Total Marks
B. Com (Honours) Accounting & Finance, Marketing Management, E-Commerce 2100+
B.B.A. (Honours) Financial Management, Marketing Management 2200+
B.M.M. (Honours) [Registered before July 2014] Animation 2750 ©
B.Sc. (Honours) Physics, Chemistry, Mathematics, Statistics, Computer Science, Microbiology, Economics. 2400*
B.A. (Honours) English, Bengali, Political Science, Sociology, History. 2400*
B.A. (General) Electives/ Fundamentals of Finance and Accounting (FA) and Computer Applications (CA) 2000*

+ Excluding Foundation courses

* Excluding Compulsory Languages, Foundation courses and Environmental Studies

© Excluding EVS and foundation course

1.3 Semester system

The Undergraduate degree programme is of three/four year duration divided into six semesters/eight semesters. The Academic year is divided into two Semesters: July - December and January - June.

1.4 Admission process

The admission process starts immediately after declaration of Class XII results of the various Boards. No candidate shall be eligible for admission after a lapse of more than three years from the year of passing the previous qualifying examination. The year of admission will not be taken into account while calculating 3 years from the year of passing the previous qualifying examination.

1.5 Admission of International students

Foreign nationals, PIO card holders, OCI (Dual citizens) and NRI students can apply under the category of International students. PIO and OCI card holders will only be considered equivalent to NRI students as far as education is concerned. Details of the admission procedures of international students will be available on the College Website.

1.6 Registration

A student who is selected for enrolment in a particular course offered by the College will have to complete admission procedures and get himself/herself registered within the notified time period.

The Registration of a student is valid for 5 years including the academic year in which the registration was granted. This will be applicable for the students who are registered with effect from the academic year 2016-17. For the students registered earlier, validity of the registration period is 6 years.

1.7 Final degree certificate

The final degree will be awarded by the University of Calcutta. The name of the College will also be mentioned in the Degree Certificate.

1.8 Disciplinary Committee

There is a Disciplinary Committee to consider and dispose of the various disciplinary cases related to Examination and other matters.

1.9 Dissemination of information

College Rules, which are applicable to Under Graduate and Post Graduate students, will be published in the College Calendar and given to the students at the beginning of academic year. Students should also follow the Students' Notice Board. General information and important announcements may also be made available through the College Website (www.sxccal.edu). The Rules may be amended from time to time and the students will be informed of that through notice boards or Website or both.

1.10 Students' feedback system

Students' feedback system is focused on (i) teaching-learning process; (ii) course curriculum and coverage and (iii) infrastructural facilities and general support system provided by College.

Two types of feedback are collected: (i) feedback on an annual basis and (ii) exit feedback towards the end of the course (during sixth semester). Eligibility for giving feedback - (i) Class-room feedback - Minimum 75% attendance during current semester. (ii) Exit feedback - Minimum 75% attendance during 6th Semester.

Methods of collecting feedback from students - Feedback is collected through structured questionnaire and filled up online (through College intranet) or manually. Collection of feedback is under the supervision of the Vice-Principal/Deans of Faculty/Academic Co-ordinator


SECTION II: STUDENTS' ATTENDANCE

A student must obtain a minimum of 75% attendance in each paper individually - Honours/Major/Ancillary/General/Compulsory.

2.1 A student who has between 60% and 74% attendance will have to seek condonation from the Principal/Vice-Principal on grounds of illness or involvement in extra-curricular activities approved by the College.

  1. In case of illness, a student must submit a medical certificate along with an application for leave. Leave application must be submitted within three days of the student's absence. Submission of leave-application in itself will not ensure condonation.
  2. In case of extra-curricular activities, a student must obtain written confirmation of his/her participation from the concerned authorities: Head of Department/Presidents of College Societies/Director of Sports/Director of NSS/NCC officer-in-Charge/AICUF Adviser, countersigned by the Vice-Principal. When calculating the attendance percentage of the students representing the College in NCC and sports, due consideration will be given to the days when they so represented the College. Condonation in each case must be in explicit written form authorized by the Principal/Vice-Principal.
  3. A student who is condoned will have to pay a condonation fee within notified period of time. 

2.2 A student will be debarred from appearing for the Semester Examination in the paper/papers in which he/she has less than the required attendance without condonation. A student so debarred may be permitted to appear for that paper only after completion of the course, that is, in "Semester VII" or "Semester VIII" (IXth or Xth Semester for B.M.M.), whichever is appropriate for the concerned student, and on the condition that he/she satisfies attendance and Continuous Internal Assessment requirements. If in the meantime there has been a change in syllabus, the student will have to appear for the CIA and Semester Examination in the revised syllabus.

If the aggregate attendance is between 40% and 59% for the 1st and 2nd Semester/3rd and 4th Semester together the student will not be allowed to continue to the next appropriate semester. He/she will be re-enrolled.

2.3 A student with attendance below 40% in all the papers in a Semester taken together may be struck off the College Rolls or he/she may be allowed to repeat the Semester in the following academic year, subject to the discretion of the Principal or Vice-Principal.

2.4 The name of a student who is continuously absent for 15 working days without submitting any information to the College will be struck off the College Rolls.


SECTION III: CONTINUOUS INTERNAL ASSESSMENT (CIA)

3.1 CIA comprises 20% of the total weightage of each paper. Minimum qualifying mark is 20% in each paper.

For B.A. and B.Sc. - CIA comprises 20% of the total weightage of each paper but there will be no minimum qualifying mark for the students.

3.2 Forms of CIA may include: class tests, assignments, seminars, tutorials, laboratory assignments, term papers. A minimum of 50% of total CIA marks will be allotted for the written form of tests and 25% of CIA marks will be allotted to other form of tests.

3.3 25% of total CIA marks are reserved for attendance and marks will be awarded according to the calculation given below:
 

91-100 per cent attendance 25 per cent marks of total CIA
81- 90 per cent attendance 20 per cent marks of total CIA
75 - 80 per cent attendance 10 per cent marks of total CIA

 

3.4 Each department will inform the students about the CIA programme at the beginning of the semester. Final CIA results will be displayed on the Students' Notice Board. Subsequently the marks will be sent to the Controller of Examinations by the Vice-Principal's Office.


SECTION IV: ELIGIBILITY CRITERIA FOR APPEARING FOR SEMESTER EXAMNATIONS.

4.1 A student must have at least 75% attendance in each paper (refer section 2.1). Condonation may be granted (refer section 2.2)

4.2 A student must obtain a minimum of 20% marks in CIA (refer section III).

[This section is not applicable for the B.A. and B.Sc. students.]

4.3 A student must pay the examination fee and submit the Examination Form by the notified last date. However only those students who fulfill eligibility criteria will be issued Admit Card for the Semester Examination.

4.4 A student who has any disciplinary charge against his/her name may not be permitted to appear for the Semester Examination.


SECTION V: CONTINUATION FROM 1ST YEAR TO 2ND YEAR/ 2ND YEAR TO 3RD YEAR

5.1 Qualifying for 2nd Year (Semester III): All the students will be eligible for promotion subject to the fulfilment of the requirement of minimum attendance.

5.2 Qualifying for 3rd Year (Semester V):

  1. B.Com, B.B.A & B.M.M: Considering all the papers from Semester I to IV taken together a student must pass in at least 50% of all the papers / obtain 50% of total Credits.
  2. B.A. & B.Sc.: All the students will be eligible for promotion subject to the fulfilment of the requirement of minimum attendance.
     

5.3 Qualifying for 4th Year (Semester VII):

B.M.M.: Considering all the papers from Semester I to VI taken together a student must pass in at least 75% of all the papers / obtain 75% of total Credits.


SECTION VI: RE-ENROLMENT

6.1 A student who fails to qualify for 2nd/3rd/4th Year may be permitted to re-enroll in the next Academic Session in the appropriate Semester either as a Casual or as a Regular student.

6.2 A student who has adequate attendance will be re-enrolled as a Casual student. A Casual student will have to appear only for Arrear paper/papers in the Semester Examination. A Casual student will not be allowed to appear for CIA as his/her previous CIA marks will be carried forward.

A Casual student will have to pay only a Re-enrolment Fee and the Examination Fee.

6.3 A student who has been debarred on the basis of insufficient attendance in any paper/papers in any semester of 1st /2nd/3rd Year, and who does not satisfy Continuation criteria, will be allowed to re-enroll as a Regular student. Such a student will be permitted to appear for CIA for the appropriate paper. If in the meantime there has been a change in syllabus, the student will have to appear for the CIA and Semester Examination in the revised syllabus. A Regular student will have to attend classes only in those papers in which insufficient attendance occurred and appear for Semester Examinations in the Arrear papers.

A Regular student will have to pay Tuition Fee, Session Fee and Laboratory Fee.

6.4 Re-enrolment of a student with disciplinary charges against his/her name will be separately considered.


SECTION VII: PASS MARKS

7.1 Pass Marks for B.A./B.Sc.: [Registered before July 2013]

Each Honours paper: 40%

Each General/Elective paper: 30%

Each Compulsory paper: 30%

For B.A. and B.Sc Honours students registered in July 2013 onward:

Major Papers: 40%

Ancillary Papers: 40%

Compulsory Papers: 30%

For B.A. General - All papers - 30%

7.2 Pass Marks for B.Com/B.B.A.

40% in each honours paper

30% in foundation Course

7.3 Pass Marks for B.M.M.:

40% in each honours paper

30% in foundation Course


SECTION VIII: ARREAR PAPERS

8.1 An Arrear Paper is one in which a student fails to secure the minimum pass marks.

8.2 Arrear paper may arise either through failure or absence. This will be indicated in the Semester Mark Sheet as well as in the Consolidated Mark Sheet.

A student will be permitted to appear for an Arrear Paper in the next appropriate semester.

8.3 The number of Arrear Papers will be taken into consideration to determine if a student qualifies for 2nd/3rd Year/4th year (refer SECTION V).

8.4 A student must pass in Theory and Practical papers separately.

A student will have to pass in Theory and Practical portions separately regardless of whether Theory and Practical are components of the same paper or treated as separate papers. However a student will have to appear in the next appropriate semester only for the part (Theory or Practical) in which he/she has failed/absent. In Composite papers, a student registered in July 2013 onward for B.A. and B.Sc. programe, must pass in Theory and Practical components separately. However, a student will have to appear in the next appropriate semester only for the part (Theory or Practical) in which he/she has failed/ absented.


SECTION IX: SUPPLEMENTARY EXAMINATION

9.1

  1. A supplementary examination will be held for 3rd Year students who have Arrear Papers only from Semester V and/or VI.
  2. A supplementary examination will be held for 4th Year students who have Arrear Papers only from Semester VII and/or VIII.
     

9.2 A 3rd/4th Year student who has a disciplinary charge against his/her name may not be allowed to appear for the Supplementary Examination.

9.3

  1. There will be no Supplementary Examination for Arrear Papers accrued from Semesters I to IV for a three year degree student.
  2. There will be no Supplementary Examination for Arrear Papers accrued from Semesters I to VI for a four year degree student.
     

9.4 There will be no supplementary examination for any practical paper/group/part, except for those practical examinations which are computer based.

9.5 There will be no supplementary examination for Project/Dissertation/Term Paper


SECTION X: REVIEW

10.1 In a particular Semester, review of Papers will be allowed for not more than 50% of the total papers offered in that semester.

10.2 There will not be any requirement for minimum marks to be eligible to apply for review.

10.3 Review is offered for both Regular and Arrear Papers.

10.4 A paper will be sent for 2nd review if the marks after the review are reduced by more than 5% or increased by more than 15% from the original marks given by the 1st evaluator.

10.5 There is no review for practical paper or project paper.

10.6 Review facility is extended to those students who appear for supplementary examination.

10.7 Review marks will stand irrespective of increase or decrease of marks after review.


SECTION XI: GRAFTING

Rules for grafting for the candidates with only two arrear papers between semester I and semester VI ( semester I and semester VIII for B.M.M).

[Note: This will be applicable for the candidates registered 2010-11 onward. For any candidate registered before that grafting will be permitted with only one arrear paper]

Eligibility criteria:

  1. The applicant must be a under graduate student who, after appearing for all the papers of all the Semesters, 1 to 6 (1 to 8 for B.M.M), has but two arrear (failed) papers.
  2. The deficiency of marks obtained in the failed paper/s must not be greater than 20% of the full marks of that paper/s. Examples are shown in the following table.
     
Type of Paper Full marks Pass marks Minimum marks to be scored to be
Honours 100 40 20
75 30 15
50 20 10
25 10 5
General 100 30 10
75 23 8
50 15 5
25 10 5


1. Groups of paper for grafting

B.Com and B.B.A.

Gr. A comprises the Compulsory Language, the MIL and Environmental Studies papers.

Gr. B comprises remaining papers of 1st Semester to 4th Semester (excluding Project/Dissertation/Term papers/ Comprehensive Viva, if any) .

Gr. C comprises the papers of 5th and 6th Semesters (excluding the Project/Dissertation papers, if any).

B.A and B.Sc.

For a student registered before July 2013

Gr. A comprises the Compulsory Language, the MIL and Environmental Studies papers.

Gr. B comprises all honours papers (excluding Project/Dissertation/Term papers/ Comprehensive Viva, if any) .

Gr. C comprises the all General papers (excluding Project/Dissertation/Term papers/ Comprehensive Viva, if any).

For a student registered in July 2013 onward

Gr. C comprises all Ancillary/General papers (excluding Project/Dissertation/Term papers/ Comprehensive Viva, if any)

2. Procedure for grafting

  1. The grafting will involve the failed paper/s (acceptor/s) and one/two/three/four donor (from which the grafting will be made) paper(s).
  2. Number of donor papers -4, not more than 5 from one donor.
  3. For the papers of Gr. A in B.Com and BBA, grafting will be allowed within Gr. A, or, if required, from one of Gr. B or Group C. For BA/BSC, it will be within Gr. A, or, if required, from paper/s of Gr. C.
  4. For the papers of Gr. B grafting will be allowed within the papers of Gr. B.
  5. For the papers of Gr. C grafting will be allowed within the papers of Gr. C.
  6. The 1st potential donor paper is that in which highest marks have been obtained.
  7. If other donor papers are required, those will be considered on the basis of descending order of marks.
  8. The maximum number of marks that can be transferred from any donor is 5 (five).
  9. Marks transference will be allowed from theory to theory or practical to practical papers. If there is only one practical paper in the course, the transference between the practical paper and the relevant theory paper will be allowed.
  10. Any application for grafting will be considered after the completion of the entire examination process, that is, after the publication of the results of review and supplementary examinations.
     

Notes

  1. It allows transfer of marks from donor paper/s to make up the deficiency of marks in the failed paper/s.
  2. It is to be noted that grafting will not change the aggregate marks obtained by a student.
  3. After the grafting, the paper will be marked as passed. Hence, there will be no provision to appear for the examination again.
     


SECTION XII: SEEING ANSWER SCRIPTS

12.1 A student may apply to see his/her answer script only after the review process is completed.

A student cannot apply for review after he/she has seen his/her answer script. There is no scope for alteration of marks at this stage. To apply for seeing the answer script, a student need not have earlier applied for Review.

The main purpose of allowing a student to see his/her answer script is to enable the student to obtain a feedback on his performance.

12.2 Review/seeing answer script is not permitted for Practical papers and Projects.


SECTION XIII: RULES FOR CONDUCTING EXAMINATION

13.1 Entry into the Examination Hall will be allowed only by Admit Card.

13.2 No entry will be allowed 15 minutes after the commencement of examination without the written permission of Controller of Examinations. But any such permission will be given only during the first 30 minutes after commencement of examination

13.3 No student will be permitted to submit the answer script before the completion of the first hour of the examination

13.4 Temporary exit will not be permitted before one hour from the commencement of the examination.

13.5 No student will be allowed to keep mobile phone in his/her possession or any other electronic device (except calculator, if permitted) during the time of examination.

13.6 Instructions on the Admit Card/Answer booklet and other related examination rules are to be strictly followed.


SECTION XIV: CREDIT AND GRADING SYSTEM

14.1 One Academic (Curricular) credit is considered as 15 contact hours in the college that may include

  1. Class lectures
  2. Tutorials
  3. Class Seminars
  4. Directed library work.

14.2 No Academic credit will be awarded for a paper/subject if the score for the paper is below the pass mark. (with the exception of awarding a General degree to an honours student (refer SECTION XIX).

14.3 One Non-Academic (Co-Curricular/Extra-Curricular) credit is equivalent to 30 hours. It can be earned through participation in the activities of NSS, NCC, sports, different societies in the College and others as specified by the College from time to time

14.4 Out of 4 non-academic credits, a minimum of 2 credits are to be completed in the college (1 credit through NSS, NCC and AICUF and 1 credit through any other department/society activities)

14.5 It is to be noted that out of 4 non-academic credits, at least one credit (30 hours) is to be earned through social/community service.

14.6 A student will not be awarded a degree without the completion of required Academic and Non- Academic credits.

14.7 Total credits for Three year Honours degree programme mentioned as follows: 

Academic (Curricular) credits 126
Non- Academic (Co-Curricular/Extra-Curricular) credits   04
TOTAL 130

 

14.8 Total credits for Three year General degree programme mentioned as follows:
 

Academic (Curricular) credits 84
Non- Academic (Co-Curricular/Extra-Curricular) credits 06
TOTAL 90

 

14.9 Total credits for Four year Honours degree programme (Bachelor of Multimedia and Animation) mentioned as follows:
 

Academic (Curricular) credits 164
Non- Academic (Co-Curricular/Extra-Curricular) credits   04
TOTAL 168


14.10
Grading system is given in the following table:
 

Grade Grade point Range Marks Equivalents Attribute
O 10 9.50 and above 90% or more Outstanding
A+ 9 8.50 to 9.49 80% to 89% Excellent
A 8 7.50 to 8.49 70% to 79% Very good
B+ 7 6.50 to 7.49 60% to 69% Good
B 6 5.50 to 6.49 50% to 59% Fair
C 5 4.50 to 5.49 40% to 49% Satisfactory (Honours)
D 4 3.50 to 4.49 30% to 39% Satisfactory (General)
E 3 2.50 to 3.49 Below 30% Not Satisfactory
X Nil Nil 0 Administrative penalty


14.10
Students of the College who complete certificate and diploma courses or any other foundation course offered by St. Xavier's College (Autonomous), along with their regular degree programme, the credits completed and grades received for such courses will be shown in the credit and grade sheets issued by the College as per the norms mentioned by the Controller of Examinations for this purpose. The credits will be shown as additional credits. This will be effective for the students who enroll for such courses from July, 2013.


SECTION XV: AWARD/DEGREE

15.1 For B.A./BSc. Honours course:

  • First Class Degree is awarded for aggregate marks of 60% or above in Major and Ancilliary papers taken together.
  • Second Class Degree is awarded for aggregate marksbetween 40% and less than 60% in Major and Ancilliary papers taken together.
  • For semester results, instead of mentioning 1st class or 2nd class, only the aggregate percentage marks will be shown.
     

For the students registered before July 2013: A First Class Degree is awarded to a student who in aggregate obtain 60% or above marks in honours papers.

A Second class degree is awarded to a student who in aggregate obtains between 40% and less than 60% marks in in honours papers.

Compulsory papers will not be taken into account to calculate a student's class/grade.

15.2 For B.A./B.Sc./B.Com./B.B.A./B.M.M Honours degree:

  • First Class Degree is awarded for aggregate marks 60% or above.
  • Second Class Degree is awarded for aggregate marks between 40% and less than 60%.

15.3 For B.A./BSc./B.Com/ B.B.A. General degree:

  • First division Degree is awarded for aggregate marks 60% or above.
  • Second division Degree is awarded for aggregate marks between 45% and less than 60%.
  • Pass (P) division Degree is awarded for aggregate marks between 30% and less than 45%.

15.4 For Semester results, instead of mentioning 1st class or 2nd class, only the percentage of marks will be shown.

15.5 A rank certificate will be issued to students who hold a position between 1st and 10th in the respective honours course and pass all papers in first attempt.


SECTION XVI: MARK SHEET, MIGRATION CERTIFICATE ETC

16.1 Mark sheets and grade sheets will be issued separately.

16.2 For students debarred on the basis of attendance, migration certificate will be issued only after the completion of the course.


SECTION XVII: CONVERSION FROM HONOURS TO GENERAL DEGREE AND RECONVERSION TO HONOURS

17.1 Award of General Degree for B.Com. & B.B.A. Honours students.

A student, on application, may opt for an award of a General Degree subject to the fulfillment of the following conditions.

  1. A student will be eligible only after appearing in all papers of all semester examinations.
  2. Credits acquired in all examinations from Semester I to VI, must be between 84 and 123 credits. [Between 86 and 125 credits for the students registered in July 2014 onward]
  3. The student must have obtained minimum aggregate marks of 30% of the total marks (all semesters combined).
  4. No credit will be assigned if the marks obtained are below 40% in a paper. However, marks obtained in that paper will be included for the calculation of aggregate marks.
  5. Existing rules relating to non-academic credits shall prevail.
  6. The applicant, on passing all papers of Semester-V and Semester-VI examinations, however, will be awarded General Degree with mention of specialization of study.
  7. Aggregate percentage of marks is to be calculated on the basis of all passed papers.
  8. Application for an award of General Degree can only be submitted after the publication of results of Semester-VI examination.
     

17.2 Award of General Degree for B.A & B. Sc Honours students.

  1. Application will be received only after semester VI examination results are published.
  2. Non-academic credit rules will apply.
  3. Credits acquired in all examinations from Semester I to VI, must be between 84 and 123 credits. [Between 86 and 125 credits for the students registered in July 2014 onward]
  4. A student must pass 75% of the papers of each elective and all compulsory subjects.
  5. In honours papers, a student earns 4 credits for marks between 30 and 39.
  6. Aggregate percentage of marks is to be calculated on the basis of all passed papers (pass marks for all papers being 30%).
     

17.3 Reconversion from General to Honours

A student, who earlier opted for an award of a General Degree, may again opt for improvement (General to Honours.) subject to the fulfillment of the following conditions.

  1. A student will be required to complete the remaining credits for getting the Honours degree.
  2. Application for the permission for reconversion from General to Honours will take place after one year from the time of issuing Honours to General Consolidated mark sheet and certificate.
  3. If the syllabus is changed, the student will be required to give the examination based on new syllabus.
  4. This reconversion can take place within the 6 years from the date of registration.
  5. At the time of getting Honours degree, the student will be required to surrender Consolidated mark sheet and certificate which were issued at the time of getting a General degree.
     

Rules And Regulation For B.ED. Course


SECTION I: GENERAL

1.1 Introduction

St. Xavier's College Kolkata completed 150 years in the year 2010. It is an Autonomous college under Calcutta University. The Department of Education was accredited by NAAC in 2012. Autonomous status was granted to the college by the Calcutta University through a letter dated March 6, 2006. Autonomy came into effect from the academic year 2006-07.

The principal administrative/policy making structure in the College are as follows:

  1. Governing Body
  2. Academic Council
  3. The Boards of Study
  4. Office of the Controller of Examinations.
     

This structure is in accordance with the U.G.C.'s Autonomy Scheme under the XIIth Plan. The College follows the semester system for teaching/learning/evaluation process.

1.2 Semester system

B. Ed course is of two years duration (with effect from July 2015) divided into four semesters. Academic year is divided into two semesters - July to December and January to June.

1.3 Admission process

It starts in December/ January and selection list is published in February/ March. Admission is on the basis of Interview & Academic achievement.

1.4 Registration

A student who is selected for enrolment for the course offered by the College will have to complete admission procedure and get himself/herself registered within the notified time period. Registration is valid for 4 years from the academic year in which the registration is granted

1.5 The final Degree Certificate

The Final Degree Certificate is issued by the University of Calcutta and the name of the college is also mentioned in the certificate.

Disciplinary Committee:

There is a Disciplinary Committee to consider and dispose of the various disciplinary cases related to examination and other matters.

1.7 Dissemination of information

College Rules and Regulations applicable to students studying in B. Ed. course is published in the college calendar and given to the students at the beginning of the academic year. The students are supposed to follow the students' notice board. General information and important announcements are also available through the B.Ed. link of College Website. The Rules may be amended as and when required, which are intimated to the students from time to time and the students will be informed of that through Notice Boards or Website or both.

1.8 Students' feedback system

Students' feedback system is focused on

  1. teaching-learning process
  2. course curriculum and coverage and
  3. infrastructural facilities and general support system provided by College.

Two types of feedback are collected:

  1. feedback on an annual basis and
  2. exit feedback towards the end of the course


SECTION II: ATTENDANCE

Students' Attendance:

2.1 For B. Ed department the minimum attendance requirement is 75%.

2.2 Condonation

Condonation is allowed for attendance of not less than 55% in each subject. A student who has attendance between 55% and 74% in any subject on grounds of illness, involvement in co-curricular or extra-curricular activities (as approved by the College) will have to seek condonation from the Principal / Vice Principal.

  1. In case of illness, a student must submit a medical certificate along with an application for leave. Leave application must be submitted within three days of the student's absence. Submission of leave application in itself will not ensure condonation.
  2. In case of co-curricular activities or extra-curricular activities, a student must obtain written confirmation of his/her participation from the concerned authorities countersigned by the Vice-Principal. While calculating the attendance percentage of the students representing the College in NCC and sports, due consideration will be given to the days when they so represented the College. The student taking part in other co-curricular activities inside and outside the college (with prior approval) will be granted special leave by the Vice-Principal (i.e., the total days of attendance for them will be counted excluding the days they were 'on special leave'). Condonation in each case must be in explicit written form authorized by the Principal/Vice-Principal.
  3. A student who is condoned will have to pay a condonation fee as per the notification.

2.3 A student will be debarred from appearing for the Semester Examination in the paper/papers in which he/she has less than the required attendance without condonation. A student so debarred may be permitted to appear for that paper only after completion of the course and on the condition that he/she satisfies attendance requirements. If, in the meantime, there has been a change in syllabus, the student will have to appear for the CIA and Semester Examination in the revised syllabus. If the aggregate attendance is between 40% and 59% for the 1st and 2nd Semester together the student will not be allowed to continue to the next appropriate semester. He/she will be re-enrolled

2.4 Name of a student with attendance below 40% in all the papers in a Semester taken together may be struck off the College Rolls or he/she may be allowed to repeat the Semester in the following academic year, subject to the discretion of the Principal or Vice-Principal.

2.5 The name of a student who is continuously absent for 15 working days without submitting any information to the College will be struck off the College Rolls.

2.6 Students attending internship in different schools should have cent percent attendance during that time. Teachers of the department will be required to supervise the performance of the students during this time irrespective of their 'preparatory days'.

2.7 B.Ed. department allots two non-academic credits for students. Participation in different activities of the department is compulsory for all students to earn two non-academic credits

2.8 Attendance at Internship - Certificate of the Supervisor of the respective school and certificate of the Head of the institution of practice teaching school is needed.


SECTION III: CIA

3.1 20% of total marks in each paper is allotted for CIA.

3.2. Forms of CIA may include: class tests, assignments, term papers, seminars, tutorials. A minimum of 50% of total CIA marks will be allotted for the written form of tests and 25% of CIA marks will be allotted to other form of tests

3.3. 25% of total CIA marks are reserved for attendance and marks will be awarded according to the calculation given below:
 

91-100 per cent attendance 25 per cent marks of total CIA
81-90 per cent attendance 20 per cent marks of total CIA
75-80 per cent attendance 10 per cent marks of total CIA


3.4.
The department will inform the students about the CIA programme well in advance. Final CIA results will be displayed on the Students' Notice Board. Subsequently the marks will be sent to the Controller of Examinations by the Vice-Principal's Office.


SECTION IV: ELIGIBILITY CRITERIA FOR APPEARING AT SEMESTER EXAMINATION

4.1 A student must have required attendance in each paper. Condonation may be granted as mentioned in the rules under Section II.

4.2 A student must pay the examination fee and submit the examination form by the notified last date. Only those students who are found eligible will be issued the admit card for the semester examination.

4.3 A student who has any disciplinary charge against his or her name may not be permitted to appear at the semester examination.


SECTION V: CONTINUATION FROM 1ST YEAR TO 2ND YEAR

A student must pass in at least 75% of all papers of semester I and II taken together.


SECTION VI: RE-ENROLMENT

6.1 A student who fails to qualify for 2nd year may be permitted to re-enroll in the next appropriate semester of the next academic session either as a casual or as a regular student as the case may be.

6.2 A student who has adequate attendance will be re-enrolled as a Casual student. A Casual student will have to appear only for Arrear paper / papers in the Semester Examination. A Casual student will not be allowed to appear for CIA as his/her previous CIA marks will be carried forward. A Casual student will have to pay only a Re-enrollment Fee and the Examination Fee.

6.3 A student who has been debarred on the basis of insufficient attendance in any paper/papers in any semester and who does not satisfy Continuation criteria, will be allowed to re-enroll as a Regular student. A Regular student will have to attend classes only in those papers in which insufficient attendance occurred and appear for Semester Examinations in the Arrear paper/papers. Such a student will be permitted to appear for CIA for the appropriate paper. If in the mean time there has been a change in syllabus, the student will have to appear for the CIA and Semester Examination in the revised syllabus. Such a regular student will have to pay Tuition Fee, Session Fee, Development fee, Laboratory Fee (if any) and the Examination Fee.

6.4 A student with disciplinary charges against him/her name will be considered separately


SECTION VII: PASS MARKS

  • Theory-40% (In each paper)
  • Practical- 40% (In each paper)
  • Project- 40% (In each paper)
     


SECTION VIII: ARREAR PAPERS

8.1 An Arrear Paper is one in which a student fails to secure the minimum pass mark. Arrear Paper may arise either through failure or absence. This will be indicated in the Mark Sheet. A student will be permitted to appear in the Arrear Paper in the next appropriate semester.

8.2 A student must pass in theory and practical separately. However a student will have to appear in the next appropriate semester only for the part (theory or practical) in which he/she has failed/ absent.


SECTION-IX: SUPPLEMENTARY EXAMINATION (TO BE HELD AT THE END OF 4TH SEMESTER)

9.1. There will be no supplementary examination for Arrear papers of Semester I and II

9.2. There will be no supplementary examination for any Practical/Project paper/group/part, except for those practical examinations which are computer based.

9.3. A second year student who has a disciplinary charge against his or her name will not be allowed to appear for the supplementary examination.


SECTION X: REVIEW

10.1. Review is offered for both regular and arrear papers.

10.2. To be eligible for a review a student must obtain at least 40% in the remaining papers taken together.

10.3. At most 50% of the total Papers can be reviewed in each semester.

10.4. A paper will be sent for 2nd review if the marks after the review are reduced by more than 5% or increased by more than 15% from the original marks given by the 1st evaluator

10.5. Review is not permitted for practical papers or project papers.

10.6. Review marks will stand irrespective of increase or decrease of marks after review.


SECTION-XI: GRAFTING

Rules for grafting for the candidates with only one arrear paper between semester I and semester IV.

11.1. Eligibility Criteria:

  1. The applicant, after appearing for all the papers of all the semesters, I to IV, has but one arrear (failed) paper.
  2. The deficiency of marks obtained in the failed paper must not be greater than 20% of the full marks of that paper.

11.2. Procedure for grafting:

  1. The grafting will involve the failed paper (acceptor) and one/two donor (from which the grafting will be made) paper(s).
  2. The 1st potential donor paper is that in which highest marks have been obtained.
  3. If the 2nd donor paper is required, the paper with the 2nd highest marks will be considered
  4. The maximum number of marks that can be transferred from any donor is 5 (five).
  5. If the deficiency in a paper of full marks above 50, is more than 5, then 5 marks are to be grafted from one paper and the remaining part, from another paper. If the required marks are not available from the second donor paper, then grafting will not be possible.
  6. Marks transference will be allowed from theory to theory or practical to practical papers. If there is only one practical paper in the course, the transference between the practical paper and the relevant theory paper will be allowed.
  7. Any application for grafting will be considered after the completion of the entire examination process, that is, after the publication of the results of review and supplementary examinations.
     

Notes

  1. It allows transfer of marks from one or two papers to make up the deficiency of marks in the failed paper.
  2. It is to be noted that grafting will not change the aggregate marks obtained by the students.
  3. After the grafting the paper will be marked as passed. Hence, there will be no provision to appear for the examination again.
     


SECTION XII: SEEING ANSWER SCRIPTS

12.1. A student may apply to see his or her answer script only after the review process is completed. There is no scope for alteration of marks at the stage of seeing answer scripts.

12.2. To apply for seeing the answer scripts a student need not have earlier applied for review. The main purpose of allowing a student to see his/her answer script is to enable the student to obtain a feedback on his/her performance.

12.3. Review/Seeing answer scripts is not permitted for practical papers or projects.

12.4. Subject teacher/ Vice-Principal will be present at the time of seeing answer scripts


SECTION XIII: RULES RELATED TO EXAMINATION

13.1. Entry to the examination hall will be allowed only by admit card.

13.2. No entry will be allowed 15 minutes after the commencement of examination without the written permission of Controller of Examinations. But any such permission will be given only during the first 30 minutes after commencement of examination.

13.3. No student will be permitted to submit the answer script before the completion of first hour of the examination. Temporary exit will not be permitted before one hour from the commencement of the examination.

13.4. No student will be allowed to keep mobile phone in his/her possession or any other electronic device (except calculator, if permitted) during the time of examination.

13.5. Instructions on the admit card/ answer booklet and other related examination rules must be strictly followed.


SECTION XIV: CREDIT AND GRADING SYSTEM

14.1 One Academic (Curricular) credit is considered as 15 contact hours in the college that may include

  1. Class lectures
  2. Tutorials
  3. Class Seminars
  4. Directed library work
     

14.2 No Academic credit will be awarded for a paper/subject if the score for the paper is below the pass mark (40%).

14.3 One Non- Academic (Co-Curricular) credit is equivalent to 30 hours. It can be earned through participation in the activities of college magazine, departmental magazine, sports and games, departmental seminars, educational tour, club activities of the department, cultural programme and others as specified by the department from time to time.

14.4 A student will not be awarded a degree without the completion of required Academic and Non- Academic credits.

14.5 Total Academic Credits (including foundation course: 88

Total Non-Academic Credits:                                            2

Total Credits:                                                               90

14.6 Grading system is given in the following table:
 

Grade Grade point Range Marks Equivalents Attribute
O 10 9.50 and above 90% or more Outstanding
A+ 9 8.50 to 9.49 80% to 89% Excellent
A 8 7.50 to 8.49 70% to 79% Very good
B+ 7 6.50 to 7.49 60% to 69% Good
B 6 5.50 to 6.49 50% to 59% Fair
C 5 4.50 to 5.49 40% to 49% Satisfactory (Honours)
D 4 3.50 to 4.49 30% to 39% Satisfactory (General)
E 3 2.50 to 3.49 Below 30% Not Satisfactory
X Nil Nil 0 Administrative penalty


SECTION XV: AWARD AND DEGREE

15.1

  • First Class Degree is awarded for aggregate marks in honours papers 60% or above
  • Second Class Degree is awarded for aggregate marks in honours papers between 40% and less than 60%

15.2 A rank certificate will be issued to students who pass all papers in first attempt


SECTION XVI: MARK SHEET, MIGRATION CERTIFICATE ETC

16.1 Mark sheets and grade sheets will be issued separately.

16.2 For students debarred on the basis of attendance, migration certificate will be issued only after the completion of the course.


Rules And Regulation For Two Year Post Graduate Degree Courses


SECTION I: GENERAL

1.1 Introduction

St. Xavier's College Kolkata completed 150 years in the year 2010. It is an Autonomous College under Calcutta University. The College received NAAC accreditation in 2011 with a score of 3.53 (out of 4) at A grade. It has also been declared as a center with potential for excellence. Autonomous status was granted to the College by the Calcutta University through a letter dated March 6, 2006. Autonomy came into effect from the academic year 2006-07. In March 2014, St. Xavier's College received the recognition from U.G.C. as a 'College of Excellence' (CE).

The principal administrative/policy making structure in the College are as follows:

  1. Governing Body
  2. Academic Council
  3. The Boards of Study
  4. Office of the Controller of Examinations.
     

This structure is in accordance with the U.G.C.'s Autonomy Scheme under the XIIth Plan. The College follows the semester system for teaching/learning/evaluation process.

1.2 Two year Post Graduate degree Courses (as on 1st July 2016):

Degree Course/Specialisation Total Marks
M. Com Finance 1400
M. Com Marketing Management 1400
M.Sc. Computer Science 2600
M.Sc. Physics(with specialization in Astrophysics) 1000
M.Sc. Microbiology 1000


1.3 Semester system

The Postgraduate degree programme is of two years duration divided into four semesters.

The Academic year is divided into two Semesters: July - December and January - June.

1.4 Admission process

Admission process for Post Graduate degree courses start in May and Selection List is finalized after declaration of Under Graduate degree results in SXC/Calcutta University. Guidelines for admission procedure are prepared by the Admission Committee of each department in consultation with the Principal for the approval of The Governing Body. Admission norms and procedures for application are announced through the college Website and also through the departmental notice boards.

1.5 Registration

A student who is selected for enrolment for a particular Post graduate degree course offered by the College will have to complete admission procedure and get himself/herself registered within the notified time period. Registration is valid for 4 years from the academic year in which the registration is granted. The Applicant must have passed Graduation Examination not earlier than 5 years from the date of Application for the PG Course.

1.6 The final degree certificate

It is awarded by the University of Calcutta with the name of the College mentioned in the Degree Certificate.

1.7 Disciplinary Committee

There is a Disciplinary Committee to consider and dispose of the various disciplinary cases related to Examination and other matters.

1.8 Dissemination of information

College Rules, which are applicable to Post Graduate students, will be published in the College Calendar and given to the students at the beginning of academic year. Students should also follow the Students' Notice Board. General information and important announcements may also be made available through the College Website. The Rules may be amended from time to time and the students will be informed of that through notice boards or Website (www.sxccal.edu) or both.

1.9 Students' feedback system

Students' feedback system is focused on

  1. teaching-learning process
  2. course curriculum and coverage and
  3. infrastructural facilities and general support system provided by College

Two types of feedback are collected:

  1. feedback on an annual basis and
  2. exit feedback towards the end of the course.


SECTION II: STUDENTS' ATTENDANCE

2.1 Attendance requirement

For all Post Graduate Degree course, minimum attendance requirement is 75% in each paper. Attendance for Project/Internship: Supervisor's certificate/Company certificate is needed.

2.2 Condonation

Condonation is allowed for attendance of not less than 55% in each subject. A student who has attendance between 55% and 74% in any subject on grounds of illness, involvement in co-curricular or extra-curricular activities (as approved by the College) will have to seek condonation from the Principal / Vice Principal.

  1. In case of illness, a student must submit a medical certificate along with an application for leave. Leave application must be submitted within three days of the student's absence. Submission of leave-application in itself will not ensure condonation.
  2. In case of co-curricular activities or extra-curricular activities, a student must obtain prior approval in writing from the Vice-Principal/Dean and obtain written confirmation of his/her participation from the concerned authorities. While calculating the attendance percentage of the students representing the College in NCC and sports, due consideration will be given to the days when they so represented the College. Condonation in each case must be in explicit written form authorized by the Principal/Vice-Principal.
  3. A student who is condoned will have to pay a condonation fee as per the notification.
     

2.3 A student will be debarred from appearing for the Semester Examination in the paper/papers in which he/she has less than the required attendance without condonation. A student so debarred may be permitted to appear for that paper only after completion of the course and on the condition that he/she satisfies attendance requirements. If, in the meantime, there has been a change in syllabus, the student will have to appear for the CIA and Semester Examination in the revised syllabus. If the aggregate attendance is between 40% and 59% for the 1st and 2nd Semester together the student will not be allowed to continue to the next appropriate semester. He/she will be re-enrolled.

2.4 Name of a student with attendance below 40% in all the papers in a Semester taken together may be struck off the College Rolls or he/she may be allowed to repeat the Semester in the following academic year, subject to the discretion of the Principal or Vice-Principal.

2.5 The name of a student who is continuously absent for 15 working days without submitting any information to the College will be struck off the College Rolls.

2.6 Attendance at Internship - If the internship is approved by the College, certificate of the competent authority of the respective organisation is needed.


SECTION III: CONTINUOUS INTERNAL ASSESSMENT (CIA)

3.1 CIA comprises 20% of the total weightage of each paper. There is no minimum qualifying mark.

3.2 A minimum of 50% of total CIA marks is allotted for the written form of tests. Remaining 50% is allotted to seminar, presentation, class participation or any other relevant class room activity.

3.3 Each department will inform the students about the CIA programme at the beginning of the semester.

3.4 Final CIA results will be displayed on the Students' Notice Board. Subsequently the marks will be sent to the Controller of Examinations by the Dean/HOD/Prof.-in-Charge of the department.


SECTION IV ELIGIBILITY CRITERIA FOR APPEARING FOR SEMESTER EXAMINATIONS

4.1 A student must have required attendance in each paper (refer sec. 2.1) and condonation may be granted (refer sec. 2.2)

4.2 A student must pay the examination fee and submit the examination form by the notified last date. Only those students who are found eligible will be issued the admit card for the semester examinations.

4.3 A student who has any disciplinary charge against his or her name may not be permitted to appear at the semester examination.


SECTION V: CONTINUATION FROM 1ST YEAR TO 2ND YEAR

5.1 Considering all the papers of Semester I and II taken together, a student must pass in at least 50% of all papers/obtain 50% of total credits.


SECTION VI: RE-ENROLMENT

6.1 A student who fails to qualify for 2nd Year may be permitted to re-enroll in the next Academic Session in the appropriate Semester either as a Casual or as a Regular student.

6.2 A student who has adequate attendance will be re-enrolled as a Casual student. A Casual student will have to appear only for Arrear paper/papers in the Semester Examination. A Casual student will not be allowed to appear for CIA as his/her previous CIA marks will be carried forward. A Casual student will have to pay only a Re-enrollment Fee and the Examination Fee.

6.3 A student who has been debarred on the basis of insufficient attendance in any paper/papers in any semester and who does not satisfy Continuation criteria (refer sec. 5.1), will be allowed to re-enroll as a Regular student. A Regular student will have to attend classes only in those papers where insufficient attendance occurred and appear for Semester Examinations in the Arrear papers. Such a student will be permitted to appear for CIA for the appropriate paper. If in the mean time there has been a change in syllabus, the student will have to appear for the CIA and Semester Examination in the revised syllabus. Such a regular student will have to pay Tuition Fee, Session Fee and Laboratory Fee (if any) and the Examination Fee. Tuition fee will be proportional (for the subjects for which he/she will be required to attend classes).

6.4 A student with disciplinary charges against his/her name will be separately treated and such cases will be forwarded to the Principal for final decision.


SECTION VII: PASS MARKS

7.1 Pass marks for each paper - 40% (Theory, Practical, Project/ Seminar)

Aggregate - 40%


SECTION VIII: ARREAR PAPERS

8.1 An Arrear Paper is one in which a student fails to secure the minimum pass mark. An Arrear Paper may arise either through failure or absence. This will be indicated in the Semester Mark Sheet. A student will be permitted to appear in the Arrear Paper in the next appropriate semester.

8.2 A student must pass in theory and practical separately. However a student will have to appear in the next appropriate semester only for the part (theory or practical) in which he or she has failed/ absent.


SECTION IX: SUPPLEMENTARY EXAMINATION TO BE HELD AT THE END OF 4TH SEMESTER

9.1 A supplementary examination will be held for second year students who have arrear papers only from semesters III or IV. This supplementary examination will be held after the publications of Semester -IV results.

9.2 There will be no supplementary examination for any practical paper/group/part, except for those practical examinations which are computer based.

9.3 There will be no supplementary examination for Project/Dissertation/Term Paper

9.4 A second year student who has a disciplinary charge against his or her name will not be allowed to appear for the above supplementary examination.


SECTION X: REVIEW

10.1 Review is offered for regular and arrear papers. No review will be offered for supplementary examination papers. Review marks will be the final marks irrespective of increase or decrease of marks after review. To be eligible for review, one must have 40% marks in other papers.

10.2 Maximum 50% of the total number of Papers of a Semester can be reviewed.

10.3 A paper will be sent for 2nd review if the marks after the review are reduced by more than 5% or increased by more than 15% from the original marks given by the 1st evaluator.

10.4 Review is not permitted for practical papers or project papers except for those practical examinations which are computer based.


SECTION XI: GRAFTING

Rules for grafting for the candidates with only one arrear paper between semester I and semester IV.

1. Eligibility criteria:

  1. The applicant, after appearing for all the papers of all the Semesters, 1 to 4, has but one arrear (failed) paper.
  2. The deficiency of marks obtained in the failed paper must not be greater than 20% of the full marks of that paper.

2. Procedure for grafting

  1. The grafting will involve the failed paper (acceptor) and one/two donor (from which the grafting will be made) paper(s)
  2. The 1st potential donor paper is that in which highest marks have been obtained.
  3. If the 2nd donor paper is required, the paper with the 2nd highest marks will be considered.
  4. The maximum number of marks that can be transferred from any donor is 5 (five).
  5. If the deficiency, in a paper of full marks above 50, is more than 5, then 5 marks are to be grafted from one paper and the remaining part, from another paper. If the required marks are not available from the second donor paper, then grafting will not be possible.
  6. Marks transference will be allowed from theory to theory or practical to practical papers. If there is only one practical paper in the course, the transference between the practical paper and the relevant theory paper will be allowed.
  7. Any application for grafting will be considered after the completion of the entire examination process, that is, after the publication of the results of review and supplementary examinations.

Notes

  1. It allows transfer of marks from one or two papers to make up the deficiency of marks in the failed paper.
  2. It is to be noted that grafting will not change the aggregate marks obtained by the students.
  3. After the grafting the paper will be marked as passed. Hence, there will be no provision to appear for the examination again.
     


SECTION XII: SEEING ANSWER SCRIPTS

12.1 A student may apply to see his or her answer script only after the review process is completed. No review will be allowed after seeing the answer script. There is no scope for alteration of marks at the stage of seeing answer scripts.

12.2 To apply for seeing the answer scripts a student need not have earlier applied for review. The main purpose of allowing a student to see his/her answer script is to enable the student to obtain a feedback on his/her performance.

12.3 Seeing answer scripts are not permitted for practical papers or project papers.

12.4 HOD/Subject teacher will be present at the time of seeing answer script and will give necessary feed back to the Controller.


SECTION XII: RULES RELATED TO EXAMINATION

13.1 Entry to the examination hall will be allowed only by admit card.

13.2 No entry will be allowed 15 minutes after the commencement of examination without the written permission of Controller of Examinations. But any such permission will be given only during the first 30 minutes after commencement of examination.

13.3 No student will be permitted to submit the answer script before the completion of first hour of the examination. Temporary exit will not be permitted before one hour from the commencement of the examination.

13.4 No student will be allowed to keep mobile phone in his/her possession or any other electronic device (except calculator, if permitted) during the time of examination.

13.5 Instructions on the admit card/ answer booklet and other related examination rules must be strictly followed.


SECTION XIV: CREDIT AND GRADING SYSTEM

14.1 Total credit for each Post Graduate Degree Programme will be 90. There will not be any Non-academic credit except for M. Com., where there will be two non-academic credits for co-curricular activities as specified by the Department.

14.2 No credit will be awarded for a paper if the score for the paper is below 40%.

14.3 Grading system is mentioned in the following table
 

Grade Grade point Range Marks Equivalents Attribute
O 10 9.50 and above 90% or more Outstanding
A+ 9 8.50 to 9.49 80% to 89% Excellent
A 8 7.50 to 8.49 70% to 79% Very good
B+ 7 6.50 to 7.49 60% to 69% Good
B 6 5.50 to 6.49 50% to 59% Fair
C 5 4.50 to 5.49 40% to 49% Satisfactory (Honours)
D 4 3.50 to 4.49 30% to 39% Satisfactory (General)
E 3 2.50 to 3.49 Below 30% Not Satisfactory
X Nil Nil 0 Administrative penalty


SECTION XV: AWARD/DEGREE

  • First Class Degree is awarded for marks 60% or above.
  • Second Class Degree is awarded for marks between 40% and 59%.
  • A rank certificate will be issued to students who passed all papers in 1st attempt.
     


SECTION XVI: MARK SHEET, MIGRATION CERTIFICATE ETC

16.1 Mark sheets and grade sheets will be issued separately.

16.2 For students debarred on the basis of attendance, migration certificate will be issued only after the completion of the course

16.3 For attendance debarred students, who are interested in pursuing their research abroad, statement of marks may be arranged based on application. It will be mentioned in the statement of marks the reason for not issuing the consolidated mark sheet and hence the transcript.


Rules And Regulation For Five Year Integrated (M.Sc.) Courses


SECTION I: GENERAL

1.1 Introduction

St. Xavier's College, Kolkata, which completed 150 years in 2010, is an Autonomous College under the University of Calcutta. The College received NAAC accreditation in 2011 with a score of 3.53 (out of 4) at A grade. Autonomous status was granted to the College by the University of Calcutta through a letter dated March 6, 2006. Autonomy came into effect from the academic year of 2006-2007. It had also been declared as a 'College with Potential for Excellence' by U.G.C. in 2006. In March 2014, St. Xavier's College received the recognition from U.G.C. as a 'College of Excellence' (CE).

The principal administrative/policy making structure in the College:

  1. Governing Body
  2. Academic Council
  3. The Boards of Study
  4. Office of the Controller of Examinations.
     

This structure is in accordance with the U.G.C's Autonomy Scheme under the Twelfth Plan.

1.2 Five year integrated M.Sc. courses (as on 1st July 2016)

These include:

  1. Five year M.Sc. in Biotechnology.
  2. Five year M.Sc. in Multimedia.
     

1.3 Semester system

The Five Year Integrated M.Sc. programme is divided into ten semesters. Each 'Academic Year' is divided into two Semesters: July - December and January - June.

1.4 Admission process

The admission process starts immediately after declaration of Class XII results of the various Boards.

No candidate shall be eligible for admission after a lapse of more than three years from the year of passing the previous qualifying examination. The year of admission will not be taken into account while calculating 3 years from the year of passing the previous qualifying examination.

1.5 Registration

A student who is selected for enrolment for the course offered by the College will have to complete admission procedure and get himself/herself registered within the notified time period. Registration is valid for 7 years from the academic year in which the registration is granted.

1.6 The final degree certificate

It is awarded by the University of Calcutta with the name of the College mentioned in the Degree Certificate.

1.7 Disciplinary Committee

There is a Disciplinary Committee to consider and dispose of the various disciplinary cases related to Examination and other matters.

1.8 Dissemination of information

College Rules, applicable to students studying in the 'Five Year Integrated M.Sc.' course, will be published in the College Calendar and will be given to the students at the beginning of an academic year. Students should also follow the Students' Notice Board. General information and important announcements may also be made available through the College Website (www.sxccal.edu). The Rules may be changed from time to time and the students will be informed of that through Notice Boards or Website or both.

1.9 Students' feedback system

Students' feedback system is focused on

  1. teaching-learning process
  2. course curriculum and coverage and
  3. infrastructural facilities and general support system provided by College.

Two types of feedback are collected:

  1. feedback on an annual basis and
  2. exit feedback towards the end of the course.


SECTION II: STUDENTS' ATTENDANCE

2.1 Attendance requirement

A minimum attendance requirement is 75% in each paper. Attendance for Project/Internship: Supervisor's certificate is needed.

2.2 Condonation

Condonation is allowed for attendance of not less than 55% in each subject. A student who has attendance between 55% and 74% in any subject on grounds of illness, involvement in co-curricular or extra-curricular activities (as approved by the College) will have to seek condonation from the Principal / Vice Principal.

  1. In case of illness, a student must submit a medical certificate along with an application for leave. Leave application must be submitted within three days of the student's absence. Submission of leave-application in itself will not ensure condonation.
  2. In case of co-curricular activities or extra-curricular activities, a student must obtain prior approval in writing from the Vice-Principal/Dean and obtain written confirmation of his/her participation from the concerned authorities. While calculating the attendance percentage of the students representing the College in NCC and sports, due consideration will be given to the days when they so represented the College. Condonation in each case must be in explicit written form authorized by the Principal/Vice-Principal.
  3. A student who is condoned will have to pay a condonation fee as per the notification.
     

2.3 A student will be debarred from appearing for the Semester Examination in the paper/papers in which he/she has less than the required attendance without condonation. A student so debarred may be permitted to appear for that paper only after completion of the course, whichever is appropriate for the concerned student, and on the condition that he/she satisfies attendance requirements. For this, the student will be required to enroll for the paper/papers after paying a fee as decided by the College. If in the mean time there has been a change in syllabus, the student will have to appear for the CIA and Semester Examination in the revised syllabus.

If the aggregate attendance is between 40% and 59% for the 1st and 2nd Semester/3rd and 4th/5th and 6th semester together the student will not be allowed to continue to the next appropriate semester. He/she will be re-enrolled.

2.4 Name of a student with attendance below 40% in all the papers in a Semester taken together may be struck off the College Rolls or he/she may be allowed to repeat the Semester in the following academic year, at the discretion of the Principal.

2.5 The name of a student who is continuously absent for 15 working days without submitting any information to the College will be struck off the College Rolls.


SECTION III: CONTINUOUS INTERNAL ASSESSMENT (CIA)

3.1 CIA comprises 20% of the total weightage of each paper.

3.2 Minimum qualifying mark is 20% in each paper for semesters I through IX. Semester X is a Project Semester where there is no CIA.

3.3 A minimum of 50% of total CIA marks is allotted for the written form of tests. 25% will be allotted to seminar, presentation or any other relevant class room activities

3.4 25% of total CIA marks are to be reserved for attendance in all semesters, except Semester X, and to be awarded according to the student's attendance percentage:

  • 91-100 per cent attendance 25 per cent marks of total CIA
  • 81-90 per cent attendance 20 per cent marks of total CIA
  • 75-80 per cent attendance 10 per cent marks of total CIA

3.5 Department will inform the students about the CIA programme at the beginning of the semester.

3.6 Final CIA results will be displayed on the Students' Notice Board. Subsequently the marks will be sent to the Controller of Examinations by the Dean/HOD/Prof.-in-Charge of the department.


SECTION IV : ELIGIBILITY CRITERIA FOR APPEARING FOR SEMESTER EXAMINATIONS

4.1 A student must have required attendance in each paper (refer sec. 2.1) and condonation may be granted (refer sec. 2.2).

4.2 A student must pay the examination fee and submit the examination form by the notified last date. Only those students who are found eligible will be issued admit card for the semester examination.

4.3 A student who has any disciplinary charge against his or her name may not be permitted to appear at the semester examination.


SECTION V: RULES FOR PROMOTION

  • Promotion from 1st yr to 2nd yr: 50% of all the credits.
  • Promotion from 2nd yr to 3rd yr: 75% of all the credits.
  • Promotion from 3rd yr to 4th yr: 75% of all the credits.
  • Promotion from 4th yr to 5th yr: 75% of all the credits. 


SECTION VI: RE-ENROLMENT

6.1 A student who fails to qualify for 2nd, 3rd, 4th, or 5th Year may be permitted to re-enroll in the next Academic Session in the appropriate Semester either as a Casual or as a Regular student.

6.2 A student who has adequate attendance will be re-enrolled as a Casual student. A Casual student will have to appear only for Arrear paper/papers in the Semester Examination. A Casual student will not be allowed to appear for CIA as his/her previous CIA marks will be carried forward. A Casual student will have to pay only a Re-enrollment Fee and the Examination Fee.

6.3 A student who has been debarred on the basis of short attendance in any paper/papers in any semester and who does not satisfy Continuation criteria (refer sec. 5.1), will be allowed to re-enroll as a Regular student. A Regular student will have to attend classes only in those papers where short attendance occurred and appear for Semester Examinations in the Arrear papers. Such a student will be permitted to appear for CIA for the appropriate paper. If in the mean time there has been a change in syllabus, the student will have to appear for the CIA and Semester Examination in the revised syllabus. Such a regular student will have to pay Tuition Fee, Session Fee and Laboratory Fee (if appropriate) and the Examination Fee. Tuition fee will be proportional to the subjects for which he/she will be required to attend classes.

6.4 A student with disciplinary charges against his/her name will be separately treated and such cases will be forwarded to the Principal for final decision.


SECTION VII: PASS MARKS

Pass marks for each paper - 40% (Theory, Practical, Project/ Seminar).

Aggregate - 40%


SECTIONVIII: ARREAR PAPERS

8.1 An Arrear Paper is one in which a student fails to secure the minimum pass mark.

An Arrear Paper may arise either through failure or absence. This will be indicated in the Semester Mark Sheet. A student will be permitted to appear in the Arrear Paper in the next appropriate semester.

8.2 A student must pass in theory and practical separately. However a student will have to appear in the next appropriate semester only for the part (theory or practical) in which he or she has failed/ absent.


SECTION IX: SUPPLEMENTARY EXAMINATION TO BE HELD AT THE END OF 10TH SEMESTER

9.1 A supplementary examination will be arranged after the result of the Semester X examination is declared where the students can get an opportunity to clear any arrear paper from Semester IX and X provided all arrears are cleared till Semester VIII. This supplementary examination will be held after the publications of Semester -II, Semester -IV, Semester -VI and Semester VIII results.

9.2 fifth year student who has a disciplinary charge against his or her name will not be allowed to appear for the above supplementary examination.

9.3 There will be no supplementary examination for any practical paper/group/part, except for those practical examinations which are computer based.

9.4 There will be no supplementary examination for Project/Dissertation/Term Paper


SECTION X: REVIEW

10.1 Review is offered for regular and arrear papers. No review will be offered for supplementary examination papers. Review marks will be the final marks irrespective of increase or decrease of marks after review. To be eligible for review, one must have 40% marks in other papers of that semester.

10.2 Maximum 50% of the total number of Papers of a Semester can be reviewed.

10.3 A Paper will be sent for 2nd review if the marks after the review are reduced by more than 5% or increased by more than 15% from the original marks given by the 1st evaluator.

10.4 Review is not permitted for practical papers or project papers.


SECTION XI: GRAFTING

Rules for grafting for the candidates with only one arrear paper between semester I and semester X.

1. Eligibility criteria:

  1. The applicant, after appearing for all the papers of all the Semesters, 1 to 4, has but one arrear (failed) paper.
  2. The deficiency of marks obtained in the failed paper must not be greater than 20% of the full marks of that paper.
     

2. Procedure for grafting

  1. The grafting will involve the failed paper (acceptor) and one/two donor (from which the grafting will be made) paper(s)
  2. The 1st potential donor paper is that in which highest marks have been obtained.
  3. If the 2nd donor paper is required, the paper with the 2nd highest marks will be considered.
  4. xi. The maximum number of marks that can be transferred from any donor is 5 (five).
  5. If the deficiency, in a paper of full marks above 50, is more than 5, then 5 marks are to be grafted from one paper and the remaining part, from another paper. If the required marks are not available from the second donor paper, then grafting will not be possible.
  6. Marks transference will be allowed from theory to theory or practical to practical papers. If there is only one practical paper in the course, the transference between the practical paper and the relevant theory paper will be allowed.
  7. Any application for grafting will be considered after the completion of the entire examination process, that is, after the publication of the results of review and supplementary examinations.
     

Notes

  1. It allows transfer of marks from one or two papers to make up the deficiency of marks in the failed paper.
  2. It is to be noted that grafting will not change the aggregate marks obtained by the students.
  3. After the grafting the paper will be marked as passed. Hence, there will be no provision to appear for the examination again.
     


SECTION XII: SEEING ANSWER SCRIPTS

12.1 A student may apply to see his or her answer script only after the review process is completed. No review will be allowed after seeing the answer script. There is no scope for alteration of marks at the stage of seeing answer scripts.

12.2 To apply for seeing the answer scripts a student need not have earlier applied for review. The main purpose of allowing a student to see his/her answer script is to enable the student to obtain a feedback on his/her performance.

12.3 Seeing answer script is not permitted for practical papers or project papers.

12.4 HOD/Subject teacher will be present at the time of seeing answer script and will give necessary feed back to the Controller.


SECTION XIII: RULES RELATED TO EXAMINATION

13.1 Entry to the examination hall will be allowed only by admit card.

13.2 No entry will be allowed 15 minutes after the commencement of examination without the written permission of Controller of Examinations. But any such permission will be given only during the first 30 minutes after commencement of examination.

13.3 No student will be permitted to submit the answer script before the completion of first hour of the examination. Temporary exit will not be permitted before one hour from the commencement of the examination.

13.4 No student will be allowed to keep mobile phone in his/her possession or any other electronic device (except calculator, if permitted) during the time of examination.

13.5 Instructions on the admit card/ answer booklet and other related examination rules must be strictly followed.


SECTION XIV: CREDIT AND GRADING SYSTEM

14.1 Each student is expected to complete 220 credits (including 4 co-curricular/non-academic credits).

4 co-curricular /non-academic credits are to be completed within the first six semesters.

Academic credits [126 + 90 = 216 credits] + Co-curricular credits [4 credits ] = Total [220 credits ].

14.2 No credit will be awarded for a paper if the score for the paper is below 40%.

14.3 Grading system will be as per Under Graduate Degree Programme of the College as given in the following table:

Grade Grade point Range Marks Equivalents Attribute
O 10 9.50 and above 90% or more Outstanding
A+ 9 8.50 to 9.49 80% to 89% Excellent
A 8 7.50 to 8.49 70% to 79% Very good
B+ 7 6.50 to 7.49 60% to 69% Good
B 6 5.50 to 6.49 50% to 59% Fair
C 5 4.50 to 5.49 40% to 49% Satisfactory (Honours)
D 4 3.50 to 4.49 30% to 39% Satisfactory (General)
E 3 2.50 to 3.49 Below 30% Not Satisfactory
X Nil Nil 0 Administrative penalty


SECTION XV: AWARD/DEGREE

15.1 Overall percentage will be calculated excluding the marks obtained in MIL Foundation courses and ENVS papers.

15.2 First Class Degree is awarded for marks 60% or above. Second Class Degree is awarded for marks between 40% and 59%.

15.3 A rank certificate will be issued to students who passed all papers in 1st attempt.


SECTION XVI: MARK SHEET, MIGRATION CERTIFICATE ETC

16.1 Mark sheets and grade sheets will be issued separately.

16.2 For students debarred on the basis of attendance, migration certificate will be issued only after the completion of the course.

16.3 For attendance debarred students, who are interested in pursuing their research abroad, statement of marks may be arranged based on application. It will be mentioned in the statement of marks the reason why they have not received the consolidated mark sheet and hence the transcript.